Privacy Policy

Who we are

RFQ5 is a business operated by Stephen Omukoko Okoth, trading as LeadAfrik, from Nairobi, Kenya. We are subject to the Kenya Data Protection Act, 2019 (DPA) and supervised by the Office of the Data Protection Commissioner (ODPC). For questions about privacy, write to info@leadafrik.com.

The data RFQ5 handles

RFQ5 exists to turn a request for quotation into a priced quote, so the data it touches is commercial:

• Your price list — the catalogue and prices you upload or paste.
• The RFQ — the customer request you paste or attach, including any customer name or email it contains.
• The quotes you draft — the priced lines, margins and PDFs RFQ5 produces for you.
• Account & contact details — the name, email, company and phone you give when you join the waitlist or open an account.
• Basic request data — IP address and user agent, collected by our host for security and abuse prevention.

The live desk stores nothing — unless you save a quote

When you draft on the live desk without an account, your price list and the RFQ live only in your browser. They are sent to our server to draft the quote and are not written to any database — when you close the tab, they are gone. It is safe to run a prospect’s own RFQ live in a meeting.

The one exception is deliberate and yours: if you choose “create an approval link” on the desk, that saves that single quote — its lines and the catalogue rows it drew on — for 14 days, so a colleague can open the link, review it and send it. Nothing is saved unless you click that; if you only draft and send by email, nothing is stored at all.

On a paid account

So you do not re-upload your catalogue each time, a paid account keeps your price list and your saved quotes privately under your own organisation. This data is yours. We use it only to draft quotes for you and to run your account. We do not sell it, share it with other customers, or use your price list or quotes to train any model.

AI processing

To read an RFQ and match its lines, RFQ5 sends the text to a large-language-model provider (Google’s Gemini) purely to perform that extraction and matching. It is used to deliver the service to you, not to train the provider’s models. Prices are never generated by the model — they come only from your own file.

Sending a quote

When you send a quote, it goes by email through LeadAfrik’s mail service to the recipient you enter, with any copy address you choose. RFQ5 never emails a quote without your explicit click.

Keeping and deleting your data

Desk-session data is never stored. Account data is kept while your account is active and for a reasonable period after, so you can export your quotes. Ask us at any time to export or delete your catalogue and quotes, and we will — subject to any records we must keep by law.

Your rights

Under the DPA you may access, correct, or delete your personal data, object to or restrict its processing, and lodge a complaint with the ODPC. To exercise any of these, write to info@leadafrik.com.

Changes

We will update this page if RFQ5 changes how it handles data, and note the date at the top. RFQ5 is a LeadAfrik business; the LeadAfrik Privacy Policy covers the wider platform.